My system is like your system - good old fashioned file cabinet. I even have paint chips. I do have a system for annual maintenance- things are always done on quarter, depending on how often and the season. So Jan 1, April 1, July 1, and Oct 1. Things that have to be done every other month are done odd number months, every other day is odd numbered days, etc. Those things I put in my email calendar. I have my daily calendar emailed to me every day, so on the first day of the quarter, I print the calendar and cross off the maintenance items as they are done.

I have a Google sheet with all of my paint colors/brands/sheens for every room in the house. I also label each can with a painters tape label that specifies what room/surface the paint is for (walls, ceilings, trim, etc.).

I have 1 file box with hanging folders. 1 each for Kitchen, DR. LR, Den, all Bathrooms, all Bedrooms, garage, shed & cellar. In addition, a manila folder for Appliances goes in the Kitchen folder. TV info goes in the room it is in. All receipts, paint chips, etc go in designated folders. It works for me. I don't have any quarterly, etc. scheduled Maintenace so no need for calendar.

Simple & efficient.

I have mine in sheet protectors in large (4”) 3 ring binders - one for large appliances, one for small appliances & outdoor stuff (BBQ, etc) and another one for miscellaneous/electronics.

Maintenance includes servicing systems, filter changes, exterminators, winterizing, summarizing, lawn care, inspections, pet grooming, flea/tick meds, regular personal appointments, pool cleanings, gym/classes, automobile, etc. It’s more of a”To Do” list but it’s helpful to just put it in the calendar as a recurring appointment so you don’t forget.

Binders. The kitchen appliances binder is kept in the kitchen, everything else is in the home office. Binders for everything, including yard and yard equipment, vehicles, ”toys”, health, finance, you name it, it has a binder.

I'm with you -- basically we have a "house renovations" folder with receipts, and another with info of specific types, like alarm company. A billion folders just end up with one piece of paper each. Or maybe I know after 20 years in a house that you don't need most of it.

Great topic! I need to get it together - my stuff is shoved in various drawers or file boxes around the house!

I keep hard copies in file folders in a cabinet too but have found I'm mostly looking up information electronically because I'm not where the hard copies are kept when I need them. Also, having experienced a couple of major insurance claims, the electronic records are invaluable.

I scan or save major receipts to my computer in File Folders which are organized much like the hard copy folders. I'm a die-hard Quicken fan because I have to look info up all the time and it makes it easy. As transactions get downloaded from banking and credit card companies, I'll attach a copy of important receipts to the transaction.

I can search Quicken for "Appliances" or "Pool Remodel 2023" or "Joe's Plumbing", click on the receipt or reports and see model numbers, supplier names, or detail on repairs made. If more detailed specs are needed, I'll google the model before I look for the hard copy. When we have warranty or insurance claim issues, receipts are ready to be uploaded.

I also periodically take photos of rooms and valuables and save them to the cloud.

"Currently, I have manila folders. New washing machine? I staple the receipt to the manual and toss it into the "appliance" file and throw out the manual for the old one.

Same thing for major repairs, like a new roof or air conditioner......."

So. IT WORKS? : ) Then I'd ask what is the issue? To me, as long as you know where the folders are, you are fine, barring a fire that torches the folders.

I have a pile. The pile of receipts (with or without manuals) are all in the same drawer, but it's just a pile. I can count on 1 hand the number of times I've needed something from that pile in the last 10 years, so I'm not wasting more time on organizing it better. Most manuals are available online, and products are usually registered with the company automatically when you buy them these days.

I have folders. Kitchen has big and small appliances in cabinet.

Laundry room has washer, dryer, furnace, A/C and water heater in cabinet.

Garage has a portable file box that holds info on lawn mowers, weedwhackers, air compressor, etc.

In house file cabinet is info on boats and jet skis and every thing else!

I have pretty much what you have all the appliance info and warranties in folders when a warrany expires I keep the info and thee model # and serial # the warranty stuff i throw out. My hubby is techy I am not and the system works fro me and we have out house up for sale so nice to be able to just pass all the info along in a folder. I keep the outside stuff like the pool and outdoor kitchen stuff in another folder

Online manuals are great, especially when you buy a product ”not new”, like a hand-me-down or some kind of resale. But, a broken coffeemaker this week reminds me that sometimes the manual that came with your product is handier. I had to find the exact model, and the label on the appliance that had the information was illegible so i had to scroll through all the images to find THE one.